Video production
quote template
A complete video production quote template with every section your studio needs: project summary, deliverables, scope, revision rounds, timeline, pricing, and payment terms. Use it in MyStdio or copy the structure into your own tool.
A good video production quote is a fence around the engagement. It defines exactly what you're delivering, how many revisions are included, when the client owes you money, and what happens if scope changes. Without that fence, every project becomes a negotiation.
This template has the seven sections every video production quote should include. Use it as a checklist when you build your own, copy the structure into Google Docs, or use the same template inside MyStdio where the quote lives next to the project and the client signs in the same portal where they'll review the cuts.
What's in the template
Every section, with a one-line explanation and a real example.
- 1
Project name and engagement summary
One paragraph at the top. The client should be able to read this line and know what they're paying for, without scrolling. Include the project name, the deliverable type, where the work happens, and the high-level timeline.Example
Brand film for NovaTech's Q2 product launch. One hero film (2:30) plus three social cuts (vertical, square, horizontal). Filmed on location in Sydney over one day. Final delivery three weeks after the shoot.
- 2
Deliverables list
Be specific. Every file the client should expect at the end. Format, resolution, duration. A "highlight reel" can mean 1 minute or 6 minutes depending on who's asking. Pin it down.Example
Hero film: 2:00 to 2:30 duration, 4K master, 1080p web export. Social cuts: 3 vertical (1:1, 9:16, 16:9), each 30 to 60 seconds. Captions: SRT file per cut. Selected raw footage: provided on request via portal download.
- 3
Scope and revision rounds
The line item that prevents most scope-creep disputes. State the number of revision rounds included, what counts as a revision, what doesn't count (and is billed separately), and the hourly or flat fee for revisions beyond the included rounds.Example
Two revision rounds per deliverable included. A revision is a re-cut, music change, colour pass, or text correction. Re-shoots, new music licensing, and new graphic assets are billed separately at $150/hour or as a new project.
- 4
Timeline and milestones
A simple table or list of dates: shoot date, first cut delivery, revision round windows, final delivery. Make explicit that the timeline assumes the client responds to review requests within a stated turnaround (3 to 5 business days is standard).Example
Shoot day: April 12. First cut delivered: April 26. Round 1 feedback due: April 29. Round 2 cut delivered: May 3. Final delivery: May 10. Assumes client feedback within 3 business days of each delivery.
- 5
Pricing structure
Pick the structure that matches the engagement. Flat project fee (simplest, easiest to compare), day-rate plus deliverables (best for variable shoot lengths), or itemised line items (best for large agency engagements with procurement processes).Example
Pre-production and creative brief: $1,500. One-day shoot with crew and equipment: $4,500. Post-production (hero + 3 social cuts): $6,000. Music license: $500. Total: $12,500 plus GST.
- 6
Payment terms
State when each milestone is invoiced and when payment is due. Standard pattern: 50% deposit on quote acceptance, 50% on final delivery. For new clients without payment history, lock the final deliverable until the invoice is paid.Example
50% deposit ($6,250) due on quote acceptance. Final 50% due on delivery, payable within 14 days. Final video files unlocked from the client portal once the final invoice is marked paid.
- 7
Cancellation terms
One paragraph covering pre-shoot cancellation (deposit kept), post-shoot pre-delivery cancellation (deposit kept plus billing for completed work), and post-delivery cancellation (full payment due). Saves arguments later.Example
If the client cancels before the shoot, the deposit is retained as compensation for booking and prep time. If cancelled after the shoot, the deposit plus an additional billing for post-production work completed to date is due. If cancelled after delivery, the full project fee is due.
Skip the copy-paste, use the template directly
MyStdio includes this template as a starting point inside the workspace. Fill in your client, deliverables, and pricing once and send. The client signs or pays in the same portal where they review the work.
Free tier covers solo and starting freelancers
Your studio branding on every document
Lives next to the project, review, and delivery
Related guides
Video invoice template
The matching invoice template: deposit, milestone, and final payment with worked examples.
What to include in a video production quote
Long-form companion piece with extra examples and the common mistakes that lead to scope creep.
How much to charge for a corporate video
A pricing framework you can plug into the deliverables and pricing sections of the template.
For freelance videographers
How solo videographers and one-person studios use this quote structure to win larger projects.